How to Create a Database in Notion Easily

Notion's database function allows you to customize databases to organize varied data types like text, numbers, files, and more. Constructing a database in Notion requires a few easy steps.

Follow this beginner's guide to start leveraging Notion's databases to manage data smarter:

Step 1: Initiate a New Database

Step 1: Initiate a New Database
Step 1: Initiate a New Database

Go to the preferred page and type ‘/database'. Select ‘Database – Inline' to make the database on the page itself.

Name the database appropriately, like ‘Project Management'.

Step 2: Add Columns and Entries

The default columns are ‘Name' and ‘Tags'. Add relevant columns by hitting the ‘+' button.

For a project management use-case, columns can be ‘Project Title', ‘Deadline', ‘Assigned To', etc.

Start populating entries by typing into the ‘Name' cells. Each entry will become a full page for adding details.

Step 3: Create Properties

Click any entry and hit ‘Add Property' on the right. Select types like Text, Number, Select, Date, etc.

For example, create a ‘Status' property of type Select. Add options like ‘Started', ‘In Progress', ‘Completed'. This will let you indicate project status.

Step 4: Build Relations Between Entries

You can relate entries in one database or across databases. Like linking tasks to projects.

Add a Relation-type property to a database, choose the target database, and turn on ‘Show in target database' to build reciprocal relations.

Step 5: Set Filters for Specific Data

Filter down to relevant entries quickly using filters. Like showing only unfinished projects or overdue tasks.

Click ‘Filter' on top and set parameters based on properties. Use operators like AND, OR, etc. to create combinations.

Step 6: Pick Views for Better Visualization

Notion offers Table, Board, Gallery, Calendar etc views for diverse data visualization.

Board view can showcase task status flows. Calendar view will display deadlines clearly.

Click ‘+' next to the current view tab to add new ones and choose layout types.

Customize them further by grouping entries by properties, sorting entries, showing/hiding properties per view, and more.

Step 7: Create Templates

Step 7: Create Templates
Step 7: Create Templates

Build templates with preset properties and content blocks for quick bulk entry creation. Just click the entry template from the ‘+ New' dropdown to spawn copies.

Use Relations and Linked Databases for Enhanced Functionality

Relations can connect entries across databases. For instance, linking employee database to the organization structure database.

While Linked Databases can show a live view of a database from elsewhere in Notion.

For example, an organization-wide tracker of completed training modules, displayed on the HR dashboard.


With these steps, you can start building tailored databases in Notion for your specific use cases like project management, content production, HR management, and more.

Keep exploring all that Notion's versatile databases have to offer!