The Ultimate Guide to Sending Emails on Gmail

You've just signed up for Gmail, and you're already amazed by its clean user interface. However, you don't have time to get acquainted with it or its features because you urgently need to send an email. Understanding how Gmail works and its various features can be challenging for new users. To make your journey with Gmail easier, here is an in-depth guide on how to send emails from Gmail, along with a few tips and tricks.

How to Send an Email on Gmail

From Computer:

Sending an email from Gmail isn't rocket science; you can effortlessly compose an email. Moreover, you can now ask Google to draft an email for you with just a simple prompt. Don't worry; in this guide, we will also delve into the AI (Artificial Intelligence) aspect. But before we get into that, let's start by learning how to create and send an email from Gmail.

1. Open Gmail on your preferred web browser.
2. To begin writing an email, simply click on the Compose button located in the top left corner.
3. A new message pop-up will appear in the bottom right corner.
4. From there you can start writing an email. In case, you want to go to fullscreen mode, you can click on the Double Arrow Vector icon.
5. Since you're new to Gmail, we will explain some of the basic stuff that can help you compose a proficient email.

From Mobile:

While there isn't much of a difference between sending emails from a desktop browser or a mobile app, we still want to make no exceptions here given you're new to Gmail.

Like the web version of Gmail, the mobile app also requires you to tap the Compose button to start writing an email. Furthermore, you'll have access to features like text formatting, attachments, confidential mode, and more.

When you've finished composing your email, simply tap the Send button, which is represented by a paper plane icon located in the top right corner.

How to Unsend Email on Gmail

When you send an email from Gmail, you're granted a brief window of time to undo the action, just in case you made a mistake or forgot to add something. If you click the Undo button before the timer expires, you'll successfully unsend the email in Gmail. Now, you might be wondering how to do this and whether you can extend the Undo timer. Don't worry, we'll address these questions here.

When you send an email on Gmail from a PC, you'll find the Undo option at the bottom. Click on it, and you'll be taken back to the email draft.

Likewise, when you send an email from a mobile app, you'll spot the Undo button at the bottom of your screen. A simple tap on it will undo the email you sent.

By default, the Undo timer is set to 5 seconds, but you can change it.

How to Schedule an Email in Gmail

Did you know that you can also schedule your emails in Gmail? This can come in handy when you want to compose messages in advance and have them delivered at a specific date and time. Here's how to do it:

From Computer:

1. Next to the Send text, you will notice a small triangle icon. Clicking on it will give you an option to Schedule send the email.
2. After selecting the Schedule send option, click on the Select date and time option.
3. From here, choose your preferred date and time and then hit the Schedule send button.

That's it. You have successfully scheduled an email.

From Mobile:

1. In the compose screen, tap on the Kebab Menu (3-dotted icon) in the top right corner and select the Schedule send option.
2. Next, select the Pick date & time option and then choose the date and time. Once done, hit the Schedule send button.

That's all there is to it. Your email is scheduled.

How to Send Bulk Email From Gmail

To send email in bulk from Gmail, there are two ways to do that:

1. From Contacts:

One of the easiest ways to send mass emails is from your Gmail contacts. Here's how:

1. All you need to do is click on the To link.
2. Next, check the box next to Select All.
3. If you want to deselect any contact, simply uncheck the box next to the contact. Once done, click the Insert button.

As you can see all the email address from your contacts has been added to your email.

2. From Worksheet

If you're in college, an organization, or an office, you likely have an Excel or Google Sheet where you store many email addresses. To send a mass email from there, select the email addresses, copy the email IDs, and then paste them into the ‘To' field.

Note: The process for the mobile app mirrors that of the desktop counterpart.

How to Send Confidential Email on Gmail

If you want to share some sensitive information with someone on the email, you can use the Confidential mode feature on Gmail. It allows you to set an expiry date, add password security, and disable forwarding or replying. If you ever have such a need in the future, you can learn how to use these features:

Note: Enabling confidential mode will prevent your scheduled email from functioning.

1. In the compose page, simply click on the Lock button and a Confidential Mode window will appear.
2. From there, you can set your expiry date and select passcode authentication on the email.
3. Once set, you can click on the Save button.

That's all! The Content Expires message will be displayed right above the toolbar.

How to Perform a Spell Check on an Email (PC)

Before sending an email, if you want to cross-check for any spelling mistakes, you can use Gmail's built-in spelling checker tool. To do so, click on the Kebab Menu (3-dotted icon) and select the Check spelling option.

Afterward, click on the highlighted text and it will suggest the correct spelling. If you believe the word is correctly spelled, you can simply select the Ignore option.

FAQs

1. How to send an anonymous email with Gmail?

While there is no foolproof method for sending an email completely anonymously, you can significantly enhance your privacy by employing temporary or disposable email addresses, utilizing a VPN, removing personal information from your Gmail account, and using secure web browsers.

2. Why couldn't my email be delivered?

If your email fails to deliver, it could be due to various reasons: you might have entered the wrong email address, there could be an issue with the recipient's email server, or problems might have occurred during the scheduled email process. You may attempt to resend the email after some time.

3. I accidentally closed Gmail's compose page. Where can I retrieve my draft?

You can locate your draft in the Drafts section.

Ultimate Gmail Guide for Beginners

At first, you might find Gmail challenging to use, but trust us, it's as easy as scrolling through Instagram Reels or TikTok videos. In this guide, we've tried to cover as many basic features as possible, which we believe you will likely use in your day-to-day life. We hope that by the end of this article, you will become a pro at sending emails from Gmail.

If you think that Gmail is not suitable for your needs, you can find out how to permanently delete your Gmail account.