How to Personalize Your Outlook Email Signature on Desktop and Mobile

Personalizing your email signature is a great way to make your emails stand out and leave a lasting impression. Whether you're using Outlook on your desktop or mobile device, changing your signature is a simple process. In this article, we'll show you how to customize your Outlook email signature on various platforms.

Change Signature in Outlook Email on Web

If you prefer using Outlook on the web, follow these steps to change your email signature:

  1. Visit Outlook on the web and sign in using your account credentials.
  2. Click on the Settings gear at the upper right corner.
  3. Select View all Outlook settings.
  4. Go to Mail > Compose and reply.
  5. Under Email signature, you will find your current Outlook signature. Tap on the text box and create a new signature.
  6. After changing the email signature, simply click on the X icon to close the pop-up window, and Outlook will use the new signature as the default.

Change Signature in Outlook Email on Mac

If you're using Outlook on your Mac, here's how you can change your email signature:

  1. Open Outlook on Mac.
  2. Click on Outlook in the menu bar.
  3. Go to Preferences > Signature.
  4. You will see your standard email signature there. Select the signature name and click on the Edit button at the bottom.
  5. It will open another menu to change/edit the signature with text editing and formatting options.
  6. After changing the email signature in Outlook, simply close the window, and you are all set to use a new Outlook signature in new emails.

Change Signature in Outlook Email on Windows

For Windows users, here's how you can change your email signature in Outlook:

  1. Open Outlook on Windows.
  2. Go to File > Options menu.
  3. Select Mail > Create or modify signatures for messages > Signatures.
  4. Select the current signature and modify it using the text box below. After changing the signature, you can hit the Save and then OK button at the bottom.
  5. Outlook for desktop allows you to create multiple signatures for a single email account. You can create different signatures and give them relevant names such as Personal, Business, etc.
  6. From the same Signatures menu, choose the default signature at the bottom for composing new messages and for replies/forwards.

Change Signature in Outlook Email on Phone

If you're using Outlook on your mobile device, whether it's Android or iPhone, follow these steps to change your email signature:

  1. Open Outlook on your mobile and go to Settings.
  2. Go to Mail > Signature menu.
  3. Simply tap on the signature and delete it. Add a new email signature, and you are all set to use a new Outlook signature on mobile.

While the compose email menu in Outlook mobile carries a bunch of text editing options, the same is simply missing from the signature menu.

And there you have it! By following these simple steps, you can easily personalize your Outlook email signature on desktop and mobile. Remember to keep your signature concise and to the point, including only the necessary information. Happy emailing!

Also Read: 9 Best Microsoft Outlook Tips and Tricks for Web App