Learn How to Use Microsoft Teams Effectively

The lockdown has forced millions of professionals to work from home, leading to a surge in the use of work-from-home apps and tools. One app that has gained immense popularity is Microsoft Teams. However, many new users are struggling to understand how to use Microsoft Teams effectively.

So, let's dive in and explore some useful tips and tricks to help you get started quickly and make the most of Microsoft Teams.

Keyboard Shortcuts in Microsoft Teams

While you don't need to memorize all the shortcuts, knowing a few can greatly enhance your productivity. Press Ctrl + . (that's the control and period key) on your keyboard to view a pop-up with all the available shortcuts in Teams. Categorized into sections like Navigation and Messaging, these shortcuts can help you perform tasks more efficiently.

Commands in Microsoft Teams

Similar to Slack, Teams also offers commands that can be accessed by pressing the slash key (/) in the top search bar. This will display a list of available commands, with options appearing as you begin typing. These commands can save you time and simplify various tasks in Teams.

Introduction to Teams Dashboard

Understanding the Teams dashboard is crucial to navigating the app effectively. The search bar at the top allows you to enter commands, while the sidebar provides quick access to important links. The Activity tab displays all mentions, replies, and other conversations, while the chat tab allows you to communicate with team members.

Teams is where you can access all teams and channels. You can create or remove tabs for frequently used content, such as apps or files. Moreover, the Files section allows you to track progress and collaborate on documents, while the Apps section lets you connect and integrate various apps, bots, and connectors.

Skype for Business to Teams

Teams is not just a replacement for Skype; it offers much more. While Skype focuses on audio and video calling, Teams goes beyond with deep integration with Office 365 and other apps. However, Microsoft ensures interoperability between both apps, allowing businesses to transition smoothly from Skype to Teams.

Microsoft Teams To-Do Lists

With the introduction of Tasks in Teams, you can now create and assign tasks to individuals or yourself. Moreover, you can import tasks from Microsoft To-Do or Microsoft Planner, ensuring seamless synchronization across all platforms. This feature is highly beneficial for managing tasks efficiently.

How to Use Planner in Teams

Adding Planner to Teams is simple. Just click on the ‘+' icon to add a tab and find the Planner app. Once added, you can create plans, assign tasks, and collaborate with team members seamlessly. Planner is just one example of the many apps that can be integrated into Teams to enhance productivity.

Microsoft Teams is designed to be user-friendly and intuitive. As you explore and add more apps and tabs, you will become more familiar with its capabilities. It's essential to get up and running quickly to ensure efficient collaboration and productivity. Hopefully, these tips have helped you understand how to use Microsoft Teams effectively. So, what are you waiting for? Get started and make the most of this powerful collaboration tool.