How to Maximize Google Meet for Efficient Remote Collaboration

Google Meet has become a popular choice for remote collaboration, especially during the 2020 pandemic. With its integration into various Google apps, Meet offers a robust and efficient way to work remotely. In this article, we will explore how to start, schedule, and collaborate in Google Meet using different Google services.

Starting a Google Meet Meeting

To start a Google Meet meeting, you can either use the official Google Meet website or launch it from Gmail. Both options have a similar process, making it easy to get started.

  1. On the Google Meet web app, click on the “New meeting” button.
  2. Select the “Start an Instant meeting” option to join a meeting instantly. Alternatively, you can choose “Create a meeting for later” to get the meeting link.
  3. Once you join the meeting, you can check your audio and video quality before inviting others. To invite participants, click on the “(i) icon” and copy the meeting link or add people using their email ID.
  4. In Gmail, click on the “Meet” option in the left sidebar. Then, click on the “New meeting” button and select “Start now” to begin the meeting instantly. You can also add participants using their email ID.

Scheduling a Google Meet Meeting

To schedule a Google Meet meeting, you can use either Google Calendar or the Google Meet app. Both options redirect you to Google Calendar to complete the scheduling process.

  1. On the Google Calendar website, select the desired time for the meeting.
  2. In the event creation pop-up, give the event a name.
  3. Click on the “Add Google Meet video conferencing” button to create a new meeting link.
  4. Add the participants you want to attend the meeting.
  5. Make any necessary changes, such as adding a description or setting notifications, and click “Save”.
  6. The meeting will be added as a Calendar event, and all participants will receive a notification. At the scheduled time, you can join the meeting by clicking on the “Join with Google Meet” button.

If you are on the Google Meet website, click on the “New meeting” button and select the “Schedule in Google Calendar” option. This will redirect you to Google Calendar, where you can fill out the event details and save the meeting.

Using Google Chat for Quick Invitations

Adding all team members to a meeting can be a hassle. However, Google Chat provides a simple solution. By creating a space in Google Chat and inviting team members, you can start a meeting quickly.

  1. Open Google Chat and navigate to your office space. If there's no existing space, create one by clicking the “Plus +” icon and selecting “Create space”. Add the team members you want for that space and meeting.
  2. Once the space is created, open it and click on the “Meet” icon in the message box.
  3. This will initiate a new meeting, and you can click “Send” to invite your team members.
  4. All participants in the space will receive a notification and can join the meeting immediately.

Collaborating with Google Meet Inside Docs, Sheets, and Slides

Collaborating on Google Drive documents while using Google Meet is now easier than ever. You can start a Google Meet directly from Docs, Sheets, and Slides, allowing you to work on documents and participate in the meeting simultaneously.

  1. Open Google Docs, Sheets, or Slides and navigate to the document you want to collaborate on.
  2. Click on the “Google Meet icon” at the top right corner and select “Start a new meeting”.
  3. Google Meet will open in a right-hand sidebar, providing you with a meeting link to share with others.
  4. Participants can join the meeting by opening the link or by clicking the “Google Meet icon” within the document and selecting the “Use a meeting code” option.

Now, participants can discuss and edit the document in real-time while being in the Google Meet call.

Making Google Meet More Feature-Rich

While Google Meet may not have as many features as other video conferencing apps like Microsoft Teams or Zoom, integrating it with other Google apps can greatly enhance the experience. By scheduling meetings with Google Calendar, starting meetings with Google Chat, and collaborating on documents using Google Drive apps, you can maximize the potential of Google Meet. Additionally, the integration of Google Meet and Chat in Gmail makes it a convenient one-stop destination for your communication needs.

With these tips, you can efficiently start, schedule, and collaborate in Google Meet, making remote work more productive and seamless. Embrace the power of Google's ecosystem to enhance your virtual meetings and collaboration efforts.